LGA's who use the Community and/or Schools platform have the option to use Vitavo Workplaces for their internal staff immunisation programs.
The benefits of a separate workplace platform
As you will have noticed with the community and schools platform, you create a single shareable link, and this allows all users to see all sessions. You control the booking categories via a single source, and turning on flu turns it on for everyone.
The workplace platform allows you to create a dedicated workplace just for your staff sessions and gives them a unique link that only they can see. It works very similarly to schools.
With workplaces you
Add a workplace - Your Council LGA
Add venues - you can have multiple venues at a workplace
Add sessions - you can have multiple sessions at a venue
Control booking categories at the workplace level - you can turn flu on now and start taking workplace bookings without having a whole lot of your community users booking in for flu
Get a single booking URL link that is sent just to staff who use that and can only see the sessions within that workplace - similar to schools, it controls access to the sessions
Have a distinct booking portal segmenting your staff and allowing for more precise reporting
Immunising in workplaces is the same as in Communities/Schools so there will be no additional learning on that side of things.
Considerations
As mentioned, this is a separate portal to your communities/schools.
So this will mean that each of your team members requires a separate login for communities/schools, and workplaces.
For this to happen, we need a unique email address for your users.
In most cases, we utilise PLUS ADDRESSING.
Read our article on plus addressing here.
Plus addressing means we use amanda@vitavohealth.com for Community and a variation on this, e.g amanda+work@vitavohealth.com for Workplaces.
All emails are delivered to the same inbox, we just need that unique email to add you again to Vitavo. Adding +work to your email gets around that.
Actions
In order to activate workplaces for your LGA, we require
Written confirmation that you wish to add workplaces for your organisation
Confirmation that your LGA allows plus addressing - you will need to discuss this with your IT team, if you need more information on Plus Addressing you can read more here.
Once we have confirmation, we will
Create your workplace environment
Add your team leader/head of department using plus addressing - they can add all other team members
Ask you to watch an 18-minute training video showing you the set-up of the workplace system - that's literally all it takes
Connect with each of you to check your workplace sessions are set up and good to go, before you send a link out to your LGA staff